Craft Show Information & Rules in Maine
Information may change. You are responsible to keep up with changes.

Show Information & Guidelines

Welcome to our Show Information page. Below you’ll find everything you need to know to participate in our craft fairs — from application requirements to booth setup, policies, and what to expect the day of the show.

1. Application Process & Requirements

How to Apply

• Complete our application form (online or by mail).
• Submit high-resolution images of your work (typically 3–5) — include close-ups, detail shots, and at least one full product photo.
• If available, include a photo or mock-up of your booth layout or previous show setup.
• Provide a clear description of your materials, techniques, and whether your work is 100% handmade.
• Pay the required application fee and booth deposit (if applicable) by the stated deadline.

Tips for a Strong Application

• Follow all instructions exactly (file formats, image size, number of photos).
• Use uncluttered images.
• Show variety in your work, but maintain a cohesive aesthetic.
• Submit booth or display mockups—this helps us see how your pieces might be presented.
• Be honest and accurate; discrepancies between your application and actual work may jeopardize acceptance.

2. Booth Sizes, Pricing & What’s Included

• We offer multiple booth sizes.
• Booth fees vary by show — see the Show Sizes & Fees page for current pricing.
• Most booth fees include floor space only. Tables, chairs, electricity, lighting, table covers, and display structures are typically not provided (or may incur extra cost).
• Crafters are responsible for all their own display materials, racks, signage, backdrops, etc.
• We give priority consideration to returning exhibitors, & exhibitors applying for multiple shows that are in good standing.

3. Setup, Load-In & Tear-Down

• Setup times are listed for each show. Please arrive within your assigned window.
• Load-in zones: follow staff instructions and signage. Vehicles must be moved to furthest parking area once unloading is complete.
• Booths must be fully ready by the published opening time — displays completed, stock arranged, signage in place.
• Tear-down may begin only after the show closes for the day. Early teardown is discouraged and will affect eligibility for future shows.
• Crafters must clean their booth area, remove all trash, and leave the space neat.

4. Crafters & Product Policies

• Only goods that were approved in the application process may be sold.
• All items must be handmade by the exhibitor — resale or mass-produced items are not allowed.
• Each Crafters is responsible for collecting and reporting their own sales tax (if applicable).
• Exhibitors must comply with all local health, fire, safety, and building regulations. For example, flame-retardant materials may be required.
• Conduct yourself professionally — no offensive language or disruptive behavior.

5. Marketing, Promotion & Expectations

• We invest in promotion: print ads, radio, social media, posters, local outreach, and event listings.
• We encourage exhibitors to promote the show to their customers, mailing lists, and social media audiences.
• Submission of your artist bio, high-quality images, and links may be used in promotional materials and online show listings.
• Keep your contact information current — we may reach out for updates or press opportunities.

6. Acceptance & Notification

• After the application process, you will receive notification of acceptance (or decline) via email (or mail).
• Upon acceptance, you will receive a receipt & confirmation email.
• At overcrowded shows, we maintain a waitlist; declined applicants may still be offered space if others cancel.

7. Cancellation & Refund Policy

• Once accepted there are no refunds. 
• If we cancel or reschedule a show (due to weather, health directives, or venue issues), we will notify exhibitors promptly and offer alternate arrangements.

8. On-Site Policies & Guidelines

• Crafters must check in with show management upon arrival.
• Price tags must be visible and legible on all items.
• Keep aisles clear and maintain a safe, accessible display (no trip hazards).
• Only one crafter per booth unless you have rented a 12- foot booth or larger.
• Exhibitor signage must be professional and consistent with the show’s quality aesthetic with no raffles or reduced or mark-downs.
• Lost & found, security, and first-aid — follow event staff guidance.

9. Tips for Success

• If you are new visit a show ahead of time (if possible) to understand traffic flow and booth layouts.
• Use vertical display elements — items at eye level attract attention.
• Keep products well-stocked; empty racks look less appealing.
• Be approachable but not pushy — let customers browse.
• Offer multiple payment options (credit/debit, cash).
• Collect customer contact info (newsletter signups, business cards) for future marketing.

Questions? Need Help?

If you have questions or need assistance with your application, booth logistics, or policies:

Steven Taylor (Show Chairman)
Email: STpromo37@aol.com | Phone: 207-946-7079

Lois Taylor (Marketing / Promotions)
Email: LTpromo@aol.com | Phone: 706-843-9188

We’re here to support you and ensure every show is a success.

Add our craft shows that you are attending  to your Facebook, Twitter, snapchat, website, or any of the other online features
you use to promote yourself.  Let us know where you listed.   
 Ask Lois for promotional credit card information for customer use. Thanks for reading all of this.

For more information

Our Craft and Festival Show List.
Show Fees and Sizes
Show Forms that will be mailed back to me.

Click here for  electronic forms to file on the net. No need to mail applications

Return Home